Journal Article

Reducing Errors from the Electronic Transcription of Data Collected on Paper Forms: A Research Data Case Study

Monika M. Wahi, David V. Parks, Robert C. Skeate and Steven B. Goldin

in Journal of the American Medical Informatics Association

Published on behalf of American Medical Informatics Association

Volume 15, issue 3, pages 386-389
Published in print May 2008 | ISSN: 1067-5027
Published online May 2008 | e-ISSN: 1527-974X | DOI: https://dx.doi.org/10.1197/jamia.M2381
Reducing Errors from the Electronic Transcription of Data Collected on Paper Forms: A Research Data Case Study

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  • Medical Statistics and Methodology
  • Bioinformatics and Computational Biology
  • Biomathematics and Statistics

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Abstract

We conducted a reliability study comparing single data entry (SE) into a Microsoft Excel spreadsheet to entry using the existing forms (EF) feature of the Teleforms software system, in which optical character recognition is used to capture data off of paper forms designed in non-Teleforms software programs. We compared the transcription of data from multiple paper forms from over 100 research participants representing almost 20,000 data entry fields. Error rates for SE were significantly lower than those for EF, so we chose SE for data entry in our study. Data transcription strategies from paper to electronic format should be chosen based on evidence from formal evaluations, and their design should be contemplated during the paper forms development stage.

Journal Article.  2557 words.  Illustrated.

Subjects: Medical Statistics and Methodology ; Bioinformatics and Computational Biology ; Biomathematics and Statistics

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